Presenter Information Now Available

Thank you for contributing to the NAPCRG PBRN as a presenter. We are excited to have you share your research at 2023 PBRN, May 31 – June 1, at the Hyatt Regency Bethesda.

The following information is to help you prepare your presentation and understand the commitments for presenting at the conference. Please read all information below and on the tab corresponding to your presentation type. All presenters must attend in person. We do not have virtual presentation options available for this event.

Registration Required: Please remember that all presenters must register for the conference and pay the applicable registration fees. Registration for the PBRN is open.

FedEx Office Print & Ship Center: Presenters are responsible for providing copies of all handouts used during their sessions. You may find it convenient to use the FedEx Office Print & Ship Center located at 7010 Wisconsin Ave, Chevy Chase, MD 20815. There is not a Fed-Ex location at our hotel, The Hyatt Regency Bethesda.

Hotel Reservations: All presenters are responsible for making their own hotel reservations, the deadline to secure the NAPCRG discounted rate of $258 plus taxes is May 12, 2023.

For more information or to make reservations please visit Hyatt Regency Bethesda.

Questions: Please contact our staff at conference@napcrg.org.

IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference. A laptop computer and projector are provided in your assigned breakout room for use during your presentation.

 

PBRN Oral Presentations

Oral presentations are presented consecutively within a designated block of time (usually 60 to 90 minutes) in assigned breakout rooms of the conference hotel. Presenters will receive details on their specific date, time, and room location as we get closer to the conference.

As an oral presenter, you have a maximum of 15 minutes to share and discuss your research with attendees. Sessions are moderated to ensure all presenters get an equal amount of time.

Preparing Your Oral Presentations

As an oral presenter, you have up to 15 minutes to share and discuss your research. We recommend you structure your presentation as follows:

  • 8-10 minutes for presentation
  • 3-4 minutes for Q&A
  • Use of slides is encouraged. Presenters are welcome to use the NAPCRG-provided PowerPoint template if desired.
  • If your presentation includes a video or other multimedia, please embed the file into your presentation. This will increase your file size, but links can break, preventing your video’s use.

At PBRN

IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference. A laptop computer and projector are provided in your assigned breakout room for use during your presentation.

 

PBRN Workshops

All workshops are presented within a 90-minute period in assigned breakout rooms of the conference hotel. Presenters will receive details on their specific date, time, and room location as we get closer to the conference.

As a workshop presenter, you lead and moderate your session.

Preparing for Your Workshop

As a workshop presenter, you have up to 90 minutes to conduct your workshop, including breaks or group activities.

  • Use of slides is encouraged. Presenters are welcome to use the NAPCRG-provided PowerPoint template if desired.
  • If your presentation includes a video or other multimedia, please embed the file into your presentation. This will increase your file size, but links can break, preventing your video’s use.
  • You are responsible for providing copies of all handouts used for your session.

At PBRN

IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference. A laptop computer and projector are provided in your assigned breakout room for use during your presentation.

PBRN Posters

The following information applies to all types of poster presentations. This includes completed research and in-progress research.

There are two poster sessions at the PBRN. All poster sessions are held in the poster hall located in the Terrace.

As a poster presenter, you are expected to stand with your poster during your assigned poster session to discuss your research and answer questions from those touring the poster hall.

Each poster is displayed during a single designated session date and time in our poster hall. Poster presenters will receive details on their assigned poster session date and time as we get closer to the conference.

Important Reminders for All Poster Presenters

  • Due to strict CME guidelines, no marketing or sales of any kind are allowed during your poster presentation.
  • The conference does NOT provide audio/visual equipment or electricity for poster presentations. Wireless Internet is available in the poster hall.
  • NAPCRG will provide (1) poster board (8 ft wide X 4 ft tall) per poster presentation and push pins for mounting.
  • NAPCRG staff cannot assume responsibility for any posters. You are responsible for printing and transporting your posters to and from the conference. You are also responsible for setting up, taking down, and storing your own posters.

Preparing Your Poster Presentation

Learn about requirements and recommendations for creating and formatting your poster.

Tips for communicating with a scientific poster.

Poster Set Up & Take Down Schedule

Session Number Poster Set-up time Presentation Time Poster Removal time
Session One – May 31 8:00 am – 9:30 am 11:30 am – 12:30 pm 12:30 pm – 1:45 pm
Session Two – May 31 12:30 pm – 1:45 pm 3:30 pm – 4:30 pm 4:30 pm – 5:30 pm

You will be advised of your presentation time via email.

Poster Shipping Instructions

You are responsible for shipping to/from the conference at your expense, any hotel material handling fees are your expense.

Hyatt Regency Bethesda
One Bethesda Metro Center
Bethesda, MD 20814
Attn: Your Name/NAPCRG

Funding for this conference was made possible [in part] by 1R13HS029438-02 from the Agency for Healthcare Research and Quality (AHRQ). The views expressed in written conference materials or publications and by speakers and moderators do not necessarily reflect the official policies of the Department of Health and Human Services; nor does mention of trade names, commercial practices, or organizations imply endorsement by the U.S. Government.