Presenter Information Now Available

Thank you for contributing to NAPCRG’s 2022 Practice-Based Research Network (PBRN) Conference as a presenter. We are excited to have you share your research.

The following information is being shared to help you prepare your presentation and understand commitments for presenting at the conference.

Registration Required: Please remember that all presenters must register for the conference and pay applicable registration fees.

Questions: Please contact our staff at napcrgoffice@napcrg.org.

 

2022 PBRN Conference Oral Presentations

Oral presentations are presented consecutively within a 60-minute period in assigned breakout rooms of the conference hotel.

As an oral presenter, you have a maximum of 15 minutes to share and discuss your research with attendees. Sessions are moderated to ensure all presenters get an equal amount of time. 

Please plan to arrive at least 15 minutes in advance of your scheduled presentation time.

Here are steps you need to follow at the conference:

  1. IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference.
  2. A laptop computer will be available in your assigned breakout room for you to copy your presentation from your USB drive.
  3. The laptop computer will be available in your assigned breakout room by 7 a.m. on the morning of your presentation. Please plan to copy your presentation during breakfast or a break to avoid disrupting sessions during scheduled presentation times.
  4. When copying your presentation, recommend using a file naming convention that is easy to recognize and contains the lead presenter name and topic.
  5. Examples:
    • “PBRN22 – Nease – COVID”
    • “PBRN22 – Greiver – HIV Care”
    • “PBRN22 – Cole – Hypertension Prevalance”
  6. Once you have copied our presentation onto the provided laptop, please test the file to ensure you the file will open and the correct one has been copied. If your presentation includes any video or multimedia, test those as well.
  7. Please keep your presentation on your USB drive, even after you have copied the file to the provided laptop. If we encounter problems with your file, we may need to recopy your presentation from your USB drive onto the laptop.
  8. If you have issues uploading your presentation, please come to the NAPCRG PBRN registration desk.

Preparing Your Oral Presentations

As an oral presenter, you have up to 15 minutes to share and discuss your research. We recommend you structure your presentation as follows:

  • 8-10 minutes for presentation
  • 3-4 minutes for Q&A
  • Use of slides are encouraged – presenters are welcome to use the NAPCRG-provided PowerPoint template, if desired.
  • If your presentation includes a video or other multimedia, please embed the file into your presentation. This will increase your file size, but links can break preventing your from using your video.

 

2022 PBRN Conference Workshops

All workshops are presented within a 90-minute period in assigned breakout rooms of the conference hotel.

As a workshop presenter, you are responsible for leading and moderating your session. You are responsible for providing all handouts used for your session.

If you are using slides, you are welcome to use the NAPCRG-provided PowerPoint template, if desired.

Please plan to arrive at least 15 minutes in advance of your scheduled start time.

Here are steps you need to follow at the conference:

  1. IMPORTANT: You must bring your presentation with you to the conference on a USB drive. NAPCRG staff will NOT have your presentation available at the conference.
  2. A laptop computer will be available in your assigned breakout room for you to copy your presentation from your USB drive.
  3. The laptop computer will be available in your assigned breakout room by 7 a.m. on the morning of your presentation. Please plan to copy your presentation during breakfast or a break to avoid disrupting sessions during scheduled presentation times.
  4. When copying your presentation, recommend using a file naming convention that is easy to recognize and contains the lead presenter name and topic.
  5. Examples:
    • “PBRN22 – Nease – COVID”
    • “PBRN22 – Greiver – HIV Care”
    • “PBRN22 – Cole – Hypertension Prevalance”
  6. Once you have copied our presentation onto the provided laptop, please test the file to ensure you the file will open and the correct one has been copied. If your presentation includes any video or multimedia, test those as well.
  7. Please keep your presentation on your USB drive, even after you have copied the file to the provided laptop. If we encounter problems with your file, we may need to recopy your presentation from your USB drive onto the laptop.
  8. If you have issues uploading your presentation, please come to the NAPCRG PBRN registration desk.

2022 PBRN Conference Poster Information

The following information is being shared to help those of you giving presentations prepare your posters and understand their commitments at the conference. 

If you have any questions, contact our staff at napcrgoffice@napcrg.org. We look forward to seeing you at the conference!

Important Reminder for all Poster Presenters

  • Presenters must register for the conference and pay the applicable registration fee. Registration details are available on our website. 
  • Due to strict CME guidelines, no marketing or sales of any kind are allowed during your poster presentation.  
  • The conference does not provide audio/visual equipment or electricity for poster presentations. Wireless Internet is available in the poster hall.
  • NAPCRG will provide (1) poster board (8-ft wide X 4-ft tall) per poster presentation and push pins. 
  • Due to COVID-19 concerns, NAPCRG encourages social distancing for traffic flow in the poster hall. 

Preparing Your Poster Presentation 

Learn about requirements and recommendations for creating and formatting your poster.

Tips for communicating with a scientific poster.  

Set Up & Take Down Schedule

There are two poster sessions at the 2022 PBRN Conference. Both are held in the Terrace ballroom at the following date and times.

As a poster presenter, you are expected to be with your poster during the scheduled time. You are also responsible for setting up and taking down your own posters.

Poster Session One: Thursday, June 2 from 1 to 2 p.m.

  • Set up: Set up from noon to 1 p.m.
  • Take down: Remove by 2:30 p.m.

Poster Session Two: Thursday, June 2 from 3:30 to 4:30 p.m.

  • Set up: Set up from 2:45 – 3:30 p.m.
  • Take down: Remove by 5 p.m.

Shipping Instructions 

If you choose to ship your poster to the hotel, please read and carefully follow these requirements. If you fail to follow all instructions, the hotel cannot guarantee your package will make it to you in time for your presentation.

  • You MUST include YOUR NAME as a guest on the shipping address label. Do NOT ship your item to the hotel under NAPCRG’s name without a guest name attached. Without YOUR NAME, the hotel cannot guarantee your package is properly routed to you upon arrival. 
  • Packages should be sent for arrival no sooner than May 30, 2022. This is three (3) days before the conference begins. 
  • Packages will be available for pickup at the front desk of the hotel. 

Shipping Label Example:

Hold For Guest: (Guest Name) (Guest Cell Number)

Hyatt Regency
One Bethesda Metro Center
7400 Wisconsin Avenue
Bethesda, MD 20814
Event: NAPCRG PBRN Conference

 

Funding for this conference was made possible [in part] by 1R13HS027067-03 from the Agency for Healthcare Research and Quality (AHRQ). The views expressed in written conference materials or publications and by speakers and moderators do not necessarily reflect the official policies of the Department of Health and Human Services; nor does mention of trade names, commercial practices, or organizations imply endorsement by the U.S. Government.